safety & supervision policies

Any traveler may be dismissed from a vacation at any time by Time of Your Life Vacations LLC staff or the designated Travel Coordinator if, in their sole judgment, the traveler poses a safety risk to themselves or others, disrupts the experience of the group, or is otherwise unable to participate appropriately. Upon dismissal, Time of Your Life Vacations LLC shall assume no further obligation, financial or otherwise, to the traveler. All costs associated with early departure, supervision, transportation, or return arrangements shall be the sole responsibility of the traveler and/or their legal guardian or designated support staff.

Time of Your Life Vacations LLC provides supervised and supported care to our travelers; however, we do not provide 24‑hour continuous supervision. Travelers attending any overnight or multi‑day vacation will be assigned a room with another traveler. While Time of Your Life Vacations LLC makes every reasonable effort to room travelers with familiar individuals and/or travelers from the same agency, this cannot be guaranteed. Staff will make reasonable efforts to instruct travelers on how to use hotel‑provided phones, where to go, and what to do in the event of an emergency, and travelers are checked on before bedtime to ensure general safety. However, Time of Your Life Vacations LLC cannot reasonably provide round‑the‑clock, and in-room supervision unless specific arrangements are made in advance and agency staff are provided; additional fees will apply if a volunteer or staff member is required to room with a traveler. Time of Your Life Vacations LLC is not responsible or legally liable for any illness, injury, or other unspecified issues that may occur when travelers are in their rooms without staff present. By reading and signing below, the traveler and the party responsible for completing this form acknowledge, understand, and consent to this information.

Time of Your Life Vacations LLC specializes in accommodating a wide variety of individuals with disabilities and strives to provide reasonable support based on the training and abilities of our Volunteer Chaperones, Travel Coordinators, and staff. However, the company reserves the right to deny participation in any vacation, activity, or service when a traveler’s needs, behaviors, medical requirements, or required level of supervision creates safety concerns that cannot be reasonably accommodated within the structure of the vacation. This includes situations in which the traveler’s support needs exceed the level of supervision we can provide, pose a risk to themselves or others, or require specialized care, staffing, or medical oversight that Time of Your Life Vacations LLC is not licensed, trained, or equipped to deliver. In such cases, the traveler, guardian, caregiver, or agency may be required to provide additional staffing or support at their own expense. If appropriate supports cannot be arranged, Time of Your Life Vacations LLC may deny or discontinue services to ensure the safety of all travelers and staff. This policy is enforced uniformly and is based solely on safety considerations for the travelers and those around them.